Employer Services

Carpenters Southwest Administrative Corporation

New And Existing Employers

Support For Our Contributing Signatory Employers

Resources and Tools

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Signatory Employers

Signatory Employers

Building a Relationship

Employers who are signatory to a Collective Bargaining Agreement with the Southwest Regional Council of Carpenters are obligated within that agreement to make certain fringe benefit payments on behalf of their employees to the Southwest Carpenters Trust. The funds and contribution amounts are specified within each agreement to which the employer is bound.

This includes employers signatory to:

The Process:

The Employer Services staff is committed to providing support to employers for remittance reporting. If at any time you have questions or concerns, contact us by email at EmployerServices@carpenterssw.org or (213) 386-8590, ext. 116.

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Reporting Contributions

Reporting Contributions

Submitting Fringe Benefit Contributions Each Month

The Obligation to Remit Contributions: Employers are required to remit payment for fringe benefits for each employee performing covered work. Covered work is defined within the collective bargaining agreement. The contributions are usually based on hours worked or sometimes on gross wages. Carefully review the agreements or rate sheets provided by the SWRCC as those will contain specific information regarding the basis for fringe benefit contributions.

Due Dates: Employer contributions are due by the 15th of the month following the month of work and are considered late if received after the 25th of the month. If the 25th of the month falls on a weekend or holiday, payments made by check must be received on the last business day before the 25th to avoid assessment of liquidated damages at 10% of the amount due plus interest. EFT payments may be processed through the 25th of the month regardless of the day.

Online Reporting: Southwest Carpenters Trust requires all employers to report through the EmployerXG Portal each month. Paper remittance forms are not prepared for employers and are not accepted. Payment can be made electronically by EFT or by sending a Remittance Confirmation with a check.

Getting Started: New signatory employers will receive a New Employer Packet with an Invitation to Remittance Reporting with details regarding the reporting obligations and instructions and codes needed to sign up for EmployerXG. Other documents include:

Instruction and Support for EmployerXG

In addition to the printed materials available to assist you with reporting through EmployerXG, you can access additional instruction and video tutorials on specific topics below.

Introduction To Reporting

How To Sign Up For EmployerXG

How To Reset Your Password

How To Add A New User

How To Create A Supplemental Report

How To Submit A No Work Report

How To Upload A Remittance File

How To Copy A Remittance

What you Need to Know About Reporting Contributions:

Contribution Adjustments:

Employers who make errors in reporting may submit the Adjustment Request Form and any supporting documentation to EmployerServices@carpenterssw.org for processing.

The Board will consider a request for a credit of monies paid in error. However, credits or refunds are considered only if the request is received in a timely manner and certain conditions may apply.

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Benefits for Employers

Benefits for Employers

There are Benefits to Being a Signatory Employer

C4A Participation

Employers may make contributions for Health & Welfare and Pension/Annuity for the following classifications outside of the Master Labor Agreement.

C4A contributions are subject to the following conditions:

Review the C4A Resolution for details, complete the following documents and forward them to EmployerServices@carpenterssw.org or call 213-386-8590 x 116 to speak to an Employer Services Representative to start reporting or to add a participant.

Non-Bargaining Participation

Employers may obtain Health & Welfare Benefits for employees outside of the collective bargaining agreement under the Employer Participation Agreement for Non-Bargaining Employee Coverage.

Non-Bargaining contributions are subject to the following conditions:

Employers who are interested in offering Non-Bargaining Health & Welfare Coverage should contact EmployerServices@carpenterssw.org or call 213-386-8590 x 116 to request an Employer Participation Agreement for review.

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Important Resources and Documents for Employers

Important Resources and Documents for Employers

Items Frequently Requested by Signatory Employers

Pension Requirements

Affordable Care Act Compliance

FMLA – Families First Coronavirus Response Act

Under the FMLA eligible employees can take up to 12 weeks of unpaid, job-protected leave each year for family and medical reasons and covered employers are required to maintain group health coverage for employees on FMLA if they had coverage immediately before the leave.

Eligible Employees

Employers who have properly granted FMLA leave to a carpenter employee should contact the Employer Services Department at EmployerServices@carpenterssw.org for assistance with remitting sufficient Health and Welfare contributions on behalf of an eligible employee. A completed U.S.D.O.L. Designation Notice will be required.

Employer Contributions
International Employers
Families First Corona Virus Response Act

Employers should contact Employer Services if an employee is taking leave covered by the FFCRA. The Southwest Regional Council of Carpenters (SWRCC) has provided information to signatory employers regarding the FFCRA at https://www.swcarpenters.org/wp-content/uploads/2020/03/FamiliesFirst_Letterhead_Flyer.pdf

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Audit And Collections Procedures

Audit And Collections Procedures

Facilitating Payment and Verifying Compliance For Tthe Benefit of Employers and Participants

Collections

If payment is not received for monthly reports, the Collections department will contact you to arrange a date for payment. If you are unable to be make a payment, the Collections department can assist you by providing conditional releases to collect directly from general contractors via joint check or setting up a payment plan. Contact Chris Hidalgo, Collections Manager at  chidalgo@carpenterssw.org or (213) 739-9488 for assistance.

The Collections department also provides employers with unconditional releases, project specific status letters and assists with audit invoices and refunds.

Compliance Audits

Employers who are obligated to remit contribution to the Southwest Carpenters Trusts are routinely audited to verify that all required contributions are submitted timely for covered work and that all employers are meeting their obligation to the Trusts. The Trust is required to maintain an audit program under ERISA.

The assigned auditor will follow established procedures to verify that all covered work has been reported. In light of the fact that the purpose of this examination is to determine the proper contributions due to the Trust, it will be necessary that our auditors have access to and be able to examine the following types of records:

What to Expect When You Are Audited:

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CONTACT US

How To Contact Us

Trust Fund Remittances, EmployerXG Support

Employer Status Letters

Wages, Working Conditions, Rate Sheets, Signing Agreements

Southern California:
Nevada, Arizona, Utah, New Mexico, Colorado:
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